The same invoice often arrives twice: uploaded by hand and again from Dropbox, or as a PDF and as a photo. A draft with the same supplier and number as a registered invoice or another draft is a duplicate, and it is never booked twice.
01 · How a duplicate shows
- A new draft that is a duplicate from the start goes straight to Respinsă (Dismissed), with the reason Dublură a unei ciorne sau facturi cu același furnizor și număr. (Duplicate of a draft or invoice with the same supplier and number.)
- A draft that becomes a duplicate after a correction stays open, with a warning on top and a link to the other one: Același furnizor și număr este deja înregistrat: (The same supplier and number is already registered:) or O altă ciornă are același furnizor și număr: (Another draft has the same supplier and number:).
- In the list it has the mark Dublură (Duplicate).
- A receipt with no number is compared by its supplier, date and total.
02 · Dismiss a draft
- At the bottom of the draft, in Respinge ciorna (Dismiss the draft), write in De ce (Why) the reason, for example: not an invoice of ours, a copy, a proforma.
- Press Respinge (Dismiss). The reason is required. The draft goes to Respinsă (Dismissed) with its reason and date, and the next draft to check opens.
03 · Open it again
- Open Respinsă (Dismissed) in the list and click the draft. Its reason is on top.
- Press Redeschide ciorna (Open the draft again). It is back in De înregistrat (To register), checked again for duplicates and matched with the bank again.