Opensolr Teams Management
Collaborate on Your Opensolr Indexes
Opensolr Teams lets you invite team members to manage your Opensolr Indexes together. Share access with developers, DevOps engineers, content managers, or anyone who needs to work with your search infrastructure — without sharing your personal account credentials.
Why Use Teams?
Working on search alone is fine when you are just getting started. But as your project grows, you need to share access:
- Developers need to tweak the schema, upload config files, and test queries
- DevOps needs to monitor index health, manage backups, and handle scaling
- Agencies and freelancers need temporary access to client indexes
- Content teams need to re-index content and check search results
- Multiple projects with different team members need isolated access
Without Teams, you would have to share your personal Opensolr login — which gives access to all your indexes, billing, and account settings. Teams lets you share access to specific indexes without exposing anything else.
How to Set Up Teams
Step 1: Go to Team Management
Log in to your Opensolr Dashboard and navigate to Teams in the menu.
Step 2: Invite a Team Member
Click Invite Member and enter the email address of the person you want to invite. They must have a valid Opensolr account (free, paid, or even expired — any registered account works).
Step 3: Assign Indexes
Select which Opensolr Indexes this team member should have access to. You can assign one index, several, or all of them.
Step 4: They Accept the Invitation
The invited person will see the shared indexes in their own Opensolr Dashboard. They can manage those indexes as if they owned them — edit configs, run queries, index data, create backups — everything.
What Team Members Can Do
| Action | Team Member | Index Owner |
|---|---|---|
| View index dashboard | Yes | Yes |
| Edit schema and config files | Yes | Yes |
| Index, query, and delete data | Yes | Yes |
| Create and restore backups | Yes | Yes |
| View error logs | Yes | Yes |
| Manage billing and plans | No | Yes |
| Invite other team members | No | Yes |
| Delete the index | No | Yes |
Team members get full operational access to the indexes assigned to them. They cannot touch billing, account settings, or invite others — that stays with the index owner.
Requirements
- The person you invite must have an Opensolr account (even a free one)
- They sign up at opensolr.com with their email address
- You invite them using that same email address
- No credit card or paid plan is required for team members
Common Use Cases
Agency Managing Client Search
You are an agency building a website for a client. Create the Opensolr Index under your account, set up search, then invite the client as a team member so they can manage their own index going forward.
Development Team Collaboration
Your development team needs access to the staging and production Opensolr Indexes. Invite each developer, and they get instant access through their own dashboards — no credential sharing.
Handoff to Operations
Once development is done, invite the ops team to manage monitoring, backups, and scaling. The dev team can be removed if they no longer need access.
Freelancer Access
Working with a freelancer who needs to configure Solr? Invite them, let them do their work, then remove their access when the project is complete.
Quick Checklist
- Go to Teams in your Opensolr Dashboard
- Click Invite Member and enter their email
- Make sure they have an Opensolr account (free is fine)
- Assign the specific indexes they need access to
- Team members see shared indexes in their own dashboard
- Remove access anytime by revoking the invitation
Need to set up team access for your organization? Reach out to us at support@opensolr.com if you need any help with team management.